If you are interested in lending your voice and becoming a member of the Planning Council, please fill out a membership application.
The membership process includes completing an application with a resume or bio, with one letter of character reference.
The Membership Sub-Committee reviews all applications and interviews potential applicants on an on-going basis. Following interviews, the names of the applicants are balloted by the Planning Council for a final vote on membership. If approved by the Planning Council, the membership information is sent to the Health Commissioner of the county in which the applicant reside.
Consumer Involvement Committee (CIC):
This committee works to address the issues affecting people living with HIV/AIDS (PLWHA) from a consumer point of view. Part of the mission of this group is to encourage outreach, education, empowerment and advocacy for PLWHA. Membership is restricted to consumers only.
This committee handles all administrative functions associated with internal management and budget review, grant application, reporting and oversight, coordination with other HIV consortia, planning and coordinating bodies; and procedures for Council record keeping and functions. This Committee also annually reviews the Council’s Bylaws and reviews and evaluates the annual grant application and the Minority AIDS Initiative Application grant application. As per the Bylaws, members of the Executive Committee hold current Chair positions of the PC, SAP, CQM, and CIC committees. All other members are appointed by the Chair and Vice-Chair of the Planning Council as needed.
This Subcommittee reports to the SAP Committee and is responsible for the allocation of funds to the priorities established by the SAP Committee. No member of this Subcommittee can work for or be affiliated with an agency that is a recipient of Ryan White Part A funds.
Clinical Quality Management (CQM):
This Committee is responsible for evaluating how well services meet community needs; identifying, reviewing and recommending members to the Planning Council; managing the established Council grievance process; and conducting an annual assessment of the administrative mechanism in the region. This Committee works closely with the Consumer Involvement Committee to increase participation and involvement of infected/affected people and communities in Planning Council activities.
The Membership Subcommittee
This subcommittee is responsible for identifying, reviewing, and recommending members to the Council based upon Ryan White legislatively mandated membership requirements. Members must be voting members of the CQM Committee. The meeting shall be chaired by the CQM Committee chairs and shall be held on an as needed basis directly following the CQM Committee meeting. Each member will be asked to sign a statement which indicates that they will not vote on potential nominees who are affiliated with any agency/institution of which the member is an employee or serves on the board of directors.
Strategic Assessment & Planning Committee (SAP):
This committee establishes and reviews statistical data and develops estimates of the HIV/AIDS population and their service needs. The Committee also sets priorities for the region and approves the amount of funding allocated to each priority by the Finance Subcommittee. In addition, this Committee assists with the development of the Comprehensive Service Plan for the region.
Attend a Meeting!
There are plenty of ways to get involved here with the Planning Council. The best way to find out what you're interested in is to attend one of our many public meetings. Call our Planning Associate at 631-940-3723 for more information including upcoming dates of the Planning Council, SAP or CQM Committee. Tell her that you heard about the Council through the website.